This checklist may not be an exhaustive guide to organising a meeting but it should help!
|Chair / Moderator|
|Ideal Attendance 2|
|Anticipated Attendance – by invitation or networking 3|
|Supporting Organisations (if any) 4|
|Additional Promotion / Publicity Required 5|
|Ticketing Arrangements 6|
|Proposed Refreshments (if any)|
|Special Requirements (if any -amplification/overheads etc) 7|
|Assistance Required 8|
 Speakers are not always necessary but in some cases can help stimulate discussion.
 Though attendance should be sufficient to provide the ‘critical mass’ required to make the event a success, maximising numbers is not always desirable, especially if it excludes some from participating; a balance should be struck between quantity and quality.
 How many people do you think you can attract through personal contact or organisational networks?
 Which bodies, organisations or networks are helping you plan the event and attract attendance?
 In order both to boost attendance (if required) and to enable members of the public to attend, do you have any plans to publicise the event more widely?
 In order to avoid overflow or for security reasons, will you require members of the public to register in advance and, if so, are you able to make the appropriate arrangements?
 The less technology the better as a rule but it may sometimes be necessary.
 Do you need help with any of the above – or anything else?