Guidance

Speakers’ Corner Event Checklist

 
Title                                                                                           
Theme  
Organising Sponsor  
Key Contact  
Contact Details  

Telephone

  

Email

  
Start Time  
End Time  
Venue  
Chair / Moderator  
Speaker(s) 1  
Venue Capacity  
Ideal Attendance 2  
Anticipated Attendance - by invitation or networking 3  
Supporting Organisations (if any) 4  
Additional Promotion / Publicity Required 5  
Ticketing Arrangements 6  
Proposed Refreshments (if any)  
Special Requirements (if any -amplification/overheads etc) 7  
Assistance Required 8  


[1] Speakers are not always necessary but in some cases can help stimulate discussion.[2] Though attendance should be sufficient to provide the ‘critical mass’ required to make the event a success, maximising numbers is not always desirable, especially if it excludes some from participating; a balance should be struck between quantity and quality.[3] How many people do you think you can attract through personal contact or organisational networks?[4] Which bodies, organisations or networks are helping you plan the event and attract attendance?[5] In order both to boost attendance (if required) and to enable members of the public to attend, do you have any plans to publicise the event more widely?[6] In order to avoid overflow or for security reasons, will you require members of the public to register in advance and, if so, are you able to make the appropriate arrangements?

[7] The less technology the better as a rule but it may sometimes be necessary.

[8] Do you need help with any of the above - or anything else?

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